A GARG CPA

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Data Privacy & Security in Burlington
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Data privacy and security: What you need to know

No matter what type of data your organization retains, it is most likely worth securing. Protecting data is no longer just a technical discussion but requires dedicated coordination between many different areas of an organization. The importance of protecting data Corporate transactional data, client information or other sensitive data are often at risk of being stolen or exploited, and you could be held accountable for the breach. In fact, there are many cautionary tales of widely publicized data breaches with and of boards of directors taking action on breach accountability. Beyond the technology, it takes time, planning and practice to guard your organization’s data. Here are some important steps to guard your organization’s data. Develop a data protection plan A data protection plan is a useful starting point and provides focus to protecting your data. This plan has several key components. First, you must define the location, risk level and recovery options for each different data type you have. Location is important for documenting where different data is stored, as it may influence how it is protected and will be helpful when needed urgently during a recovery operation. Evaluating the risk level for loss also helps define where the most attention is needed. The evaluation of recovery options is essential as well, since different types of data will have different recovery options. Some data may be stored on data tapes that require time to extract and recover, while others may be much easier to retrieve using online recovery tools. Central to the recovery options will be an evaluation of the data backup strategy. While beyond the scope of this article, backups should be routinely scheduled and tested with a mind to recovery speed. A solid backup plan not only protects your organization from lost data or technical issues – it will also significantly contribute to the speed of recovery as well. Build your data protection plan with the potential for change. Technology is ever evolving and governmental regulations are always being updated. Specific individuals should be assigned responsibility for various components and then held accountable for remaining current on the regulatory environment. The plans should be reviewed, updated and tested on a regular basis. Develop policies and procedures Data privacy requires constant vigilance. For organizations to be successful creating a protected environment, effective policies and procedures need to be agreed to and properly documented. These policies should define your data types, detailing what data is flowing into the organization, how it is used and what needs to be maintained or purged, as well as how that is done. Access restrictions are also important determinants that impact risk. The more open access to sensitive data is, the higher risk it carries of being compromised – so the more complex those data protections must be. Access should always be limited to those that have a specific and definable need of the data. While access to something like customer account details makes obvious sense, this principle applies to general accounting and ERP system access too. Well-defined access policies are essential to eliminating unnecessary risk. Use the right technology While the plans and policies lay the foundation for protecting your organization’s sensitive data, the right technology will take the security to the next level. To ensure you have the right technology in place, check that all data transfers are using encryption. Look for specifications on your communication applications at the 256-bit level. Although 128-bit encryption is still common, it is in the process of being replaced with 256-bit as the standard for more complex security. Firewalls, malware protection and password authentication are all integral, technological defences of your data. Firewalls must be kept up to date with stringent protocols in place to manage the data that will travel in and out of your network. Similarly, malware protection needs to be constantly maintained with the published virus files to remain effective. Recent advances in this space are beginning to use artificial intelligence to predict malicious actions. The use of strong passwords still represents one of the easiest defensive actions you can take. As an enhancement to strong passwords, multi-factor authentication applications can also provide further protection to your organization. Invest in a proactive privacy culture Many organizations spend a significant amount of effort to extract value out of their data resources, but there is also a growing expectation among stakeholders that organizations should better protect the data in their care. All aspects of how data is acquired, used and managed should be thoughtfully controlled to affect the best protection. Technology will always play an important role in this defence; however, building a culture that embraces data protection at every level is the most powerful and effective preventative measure your organization can take.  

Principal Residence Exemption Canada
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Principal residence exemption – common questions

CPA expertise can help clients maximize this exemption and minimize taxes when it is time to sell property. When filing personal income tax returns, how to report a property sale can be confusing and expensive, dependent on value appreciation and the capital gains tax owed. Luckily, under Canada’s Income Tax Act (ITA), the sale of a residence can be exempted from this tax under the Principal Residence Exemption (PRE). CPAs will remember that in 2016 the CRA required the sale of principal residence to be reported on the seller’s income tax in order to qualify for the PRE and to tighten up eligibility requirements. With this in mind, there are several things Canadian property owners need to consider when filing for PRE, particularly if they own multiple properties. Here are four questions clients may ask you and how CPAs can adequately respond. 1. How long do I need to live in a residence to claim it as a principal residence and qualify for PRE? The CRA does not specify an exact duration of time an individual or their family members, including a spouse, common-law partner or children, must reside in a dwelling for it to qualify as a principal residence for a given year. The tax rules refer to the residence being “ordinarily inhabited” within the calendar year, which is a relatively low bar. A more significant issue is whether a property held for a short period will produce an income gain or a capital gain when sold. Clients should beware that the CRA will analyze evidence, such as length of time in the dwelling, sources of income and real estate buying patterns, to establish if the dwelling is indeed a principal residence or perhaps part of a business venture, such as real estate flipping. “If the CRA challenges your claim of exemption, they’re going to look at all the facts in the scenario, for example what was your intention of moving in and did something happen that forced you to sell the property?” 2. Can other properties, such as a cottage, be designated a principal residence and eligible for PRE? Most properties (home or cottage, for example) can be designated a principal residence – even those seasonal residences located outside of Canada, such as in the U.S. or Caribbean – as long as the owner or their family ordinarily inhabit it during each calendar year being claimed. Clients should be aware that only one property per year, per family (spouse or common-law partner and children under 18), can be designated a principal residence. Although it is becoming rare now, each spouse can designate a different property as a principal residence for years before 1982. Once sold, a property that isn’t deemed a principal residence will be subject to capital gains tax for the years it was not designated. A gain may also arise if the residence is designated for some, but not all, of the years of ownership. There is also a restriction on land size that qualifies for the PRE. Property that exceeds one-half hectare (roughly 1.2 acres) will generally not qualify for the exemption. For example, if the property is a farm, only one-half of a hectare of land plus the home would qualify for the exemption, while the remaining acreage would be subject to capital gains tax based on value appreciation. If the excess land is required for the use and enjoyment of the property, then the land that qualifies can be larger. However, CRA is very restrictive when applying this rule. When selling one of multiple properties owned, an owner can designate it as a principal residence for all or part of the years of ownership to take best advantage of the exemption and minimize the amount of capital gains tax paid. Generally speaking, it makes sense to designate the property that has the highest average gain per year of ownership. Clients should speak to a tax professional to assess how best to calculate this, experts say. 3. Can a property that generates income be deemed a principal residence and eligible for PRE? The mandatory income tax reporting of a principal residence sale was introduced by the CRA to limit when the exemption could be applied. Overall, it increased monitoring over foreign property ownership, “quick flips” or short holdings (on properties that may not qualify for principal residence status), properties that were not “ordinarily inhabited” every year by the owner, a well as serial builders who build and occupy a property before selling it. Therefore, property that is used mainly to generate income or that is considered inventory does not qualify for PRE. This includes property that is solely rented out on a long- or short-term basis, or one where the owner occupies one unit and rents out the others. Exceptions include renting out property for the short term, such as a cottage for a couple of weeks in the summer or a house as an Airbnb while on vacation, which an owner occupies otherwise; and if a family member (spouse or common-law partner or child) rents out the property. There are different rules in case you change your rental property to a principal residence. When you change your rental property to a principal residence, you can also elect to postpone reporting the disposition of your property until you actually sell it. This election can only be made, however, if you haven’t claimed any CCA on the property. If you make this election, you can designate the property as your principal residence for up to four years before you actually occupy it as your principal residence. Fortunately, this election need only be made by the filing due date of the return for the year in which you actually sell the property. “What penalties are incurred when the sale of a principal residence is not reported to the CRA? If an owner fails to report the selling of a principal residence, they could be subject to a late-filing penalty of $100 per month, up to

Buying a Business in Canada: Planning Tips
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Buying a Business: A Little Planning Goes a Long Way

Last month, one of our client, an existing businessperson who was thinking about buying a new business. Fortunately, they are very experienced and understood many of the issues they would face. Despite that, we advised them to  took the step of discussing the purchase with their lawyer and us before signing any documents. Read on to learn about some key matters you should take into account before making this substantial acquisition. It’s amazing how many calls we receive from clients who don’t have that foresight. Instead of getting advice when they first consider buying a business, they wait. Often, they have already signed a letter of intent or an agreement of purchase and sale by the time they contact me. Some are entirely new to business structures and operations, while others have worked in the corporate world for many years. Either way, there is often some information missing. Letter of intent or agreement of purchase and sale? Often, parties negotiating for the purchase and sale of a business enter into a letter of intent before signing a long form agreement of purchase and sale. Letters of intent are also referred to as “LOIs” or “memoranda of understanding.” A letter of intent is usually just that – an expression of intention rather than a binding contract. As a result, people often think there is no harm in signing one before consulting their advisors. The challenge is that once terms have been reduced to writing, it’s very difficult to get people to modify them. Even though the LOI may specifically say that it is not legally binding and is subject to the negotiation and signing of a long form agreement of purchase and sale, people will return to its terms time and time again. The negotiations will be much easier if the LOI reflects the basic outline of the deal. Consider these things first If you’re thinking of buying a business, you should first consider what structure your business should take. Will you complete the purchase personally, so that you directly own the business you are buying? Or, will you buy through an incorporated company? There are legal and tax considerations to both. If you decide to buy through a company, you need to consider who its shareholders will be. It is very easy to issue shares in a newly incorporated company; it has no value at the time of incorporation, and as a result, you can give shares to others without any tax implications. After the company completes the purchase, though, Canada Revenue Agency will take the position that the company has value and, therefore, issuing shares after the purchase will have tax consequences. If there will be more than one shareholder, I strongly encourage you to enter into a shareholders’ agreement. Many clients want to delay taking this step, to avoid either the time it takes to get its terms right or the expense associated with it. However, it’s too late to enter into one if the relationship between the shareholders has deteriorated to the point where they no longer want to be in business together. Shareholders’ agreements are like marriage contracts – if you can’t agree going into the relationship, you’ll be hard-pressed to agree when the relationship ends. What should you buy: shares or assets? One of the first questions I ask a client who is buying a business is whether they are buying shares or assets. This influences the nature of the agreement that must be drafted. Not knowing the answer to that question may put you at a disadvantage when you start negotiations. If you are purchasing shares, you are acquiring the company that operates the existing business. That includes all of that company’s assets and liabilities. Sellers often prefer a share deal because it may allow them to access the federal capital gains tax exemption. If they are eligible, that exemption allows the seller to receive upwards of $866,912 free of capital gains tax (this amount changes slightly each year). A share transaction means that the assets stay inside the company. You become the owner of the shares in the company, and the company remains the owner of the assets. This may mean that there is no tax payable on the transfer of the asset. For example, if you were purchasing land in Nova Scotia you would have to pay deed transfer tax. If, however, you buy a company which owns land, you do not have to pay this tax. The company remains the owner of the property, and the purchaser becomes the owner of the shares in that company. However, the tax value of the assets inside the company would remain unchanged. That could mean increased capital gains if you later decide that the company’s assets should be sold, rather than its shares. In addition, because you are acquiring the company, you must consider any liabilities it may have. Not all liabilities may show on the financial statements. For example, consider what happens if a lawsuit is brought against the company after you have bought its shares. Usually, the lawsuit will not name you personally, but you will probably become involved in the litigation in order to protect your investment. Determining all liabilities that may exist is next to impossible. As a result, you will have to rely on a well-drafted agreement to protect your interests. Should you worry about competition? Another thing to consider is whether the seller might set up to compete with your business after the closing. You may wish to include a non-competition agreement as part of your transaction. Sometimes purchasers arrange for the seller to stay on as a consultant or an employee after the sale. That allows the buyer to take advantage of the seller’s knowledge, and it can give the seller certain tax advantages as well. Get advice before you proceed Buying a business can be a great strategic move, but only if the transaction is well-structured. Businesspeople with advisors to turn to have an advantage

RRSP vs TFSA Explained
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Registered Retirement Savings Plan vs Tax-Free Savings Account – What’s the Difference?

Both the Registered Retirement Savings Plan (RRSP) and the Tax-Free Savings Account (TFSA) allow you to build savings in a tax-sheltered environment. So, what are the differences between the two – and when does it make sense to invest in one over the other? The purpose of the RRSP, as its name states, is for long-term savings for your retirement. The TFSA is a more flexible vehicle to save for more immediate goals, such as buying a new car or a house, or creating an emergency fund. And it may also be used to save for retirement. Who is eligible? The RRSP has no minimum age, but you must have “earned income” in the prior year to create contribution room. Earned income includes income from employment, self-employment and certain other sources, and is reduced by some employment-related expenses, and business and rental losses. The RRSP matures in the calendar year in which you turn 71. For the TFSA, you can begin contributing as of age 18, and there is no maximum age. How much can you contribute? With an RRSP, you can contribute up to 18% of your earned income in the preceding year, up to a maximum annual limit ($27,830 for 2021). Your contribution room is reduced when you have an employer-sponsored pension plan. The contribution for the year must be made by the 60th day of the following year – so, close to the end of March – and you can carry forward any unused contribution room indefinitely. Keep in mind that if you overcontribute to your RRSP by more than $2,000, there is a penalty of 1% per month. You can deduct up to the greater of your actual contributions and your contribution limit for the year from your taxable income, reducing the amount of tax you pay on other sources of income. TFSA contributions must be made by December 31 of the relevant year. Here are the annual contribution limits: 2009-12                $5,000 2013-14                $5,500 2015                      $10,000 2016-18                $5,500 2019-21                $6,000 Similar to RRSPs, unused TFSA contribution room can be carried forward. For example, if you turned 18 in 2018 and have never contributed to a TFSA, your limit in 2021 is $23,500 ($5,500 + $6,000 + $6,000 + $6,000). And as with an RRSP, you also face a 1% per month penalty if you go over your contribution limit. What if you want to withdraw from the fund? With an RRSP, you may be able to withdraw funds to buy your first home or finance a return to school without being liable for taxes right away. The Home Buyers Plan (HBP) allows you to withdraw up to $35,000 to help pay for your first home; you pay this money back into your RRSP through instalments over 15 years. Under the Lifelong Learning Plan (LLP), you can withdraw up to $10,000 in a calendar year, to a maximum total of $20,000, to finance full-time education or training for you, or for your spouse or common-law partner. These funds must be paid back through instalments over 10 years. Any unpaid instalments for either the HBP or LLP are added to your taxable income for that year. Any other withdrawals from your RRSP are also included in your taxable income in the year that you receive them, and you cannot re-contribute that amount once you have withdrawn it. Just as there was no tax deduction for TFSA contributions, you do not pay tax on TFSA withdrawals. You can recontribute the withdrawn funds to your TFSA in a subsequent year (just not the same year you withdrew it). The amount withdrawn gets added to your contribution room for future years. How does having a spouse help you get the most out of these plans? If you have a spouse or common-law partner, you can invest up to your contribution limit to a spousal RRSP. Generally, the amounts your spouse withdraws from these plans would be included in their taxable income, rather than in yours. Some restrictions apply. If there is a significant difference between the incomes of two spouses, the spousal RRSP can minimize the total tax that the family pays in retirement by splitting income between one spouse in a higher tax bracket and the other in a lower tax bracket. There are no spousal TFSAs. However, you can give money to your spouse for their own TFSA contribution and the income earned will not be subject to tax. When does it make sense to invest in one vs. the other? There are many factors that would affect whether investing in your RRSP rather than your TFSA may make sense, and these can be quite complex. Here are some general factors that you may consider helpful. Your tax bracket If you are in a higher tax bracket when you are making the contribution and expect to be in lower tax bracket when you will be withdrawing the funds, the RRSP can offer significant advantages. But if you are in a lower tax bracket when contributing, those benefits will not be as great – though you still benefit from deferring tax from the year you made the contribution to the year that you withdraw the funds. Your timeline for withdrawal The timeline for when you expect to need the funds is another important factor. When your RRSP matures in the year that you turn 71, you have two options for relief from being liable for taxes immediately: You may transfer the balance in the account to a Registered Retirement Income Fund (RRIF), or use it to purchase an eligible annuity. RRIF plans require that you withdraw a minimum amount each year, based on your age. It’s also worth noting that any RRSP or RRIF withdrawals or annuity payments are added to your taxable income and may trigger a 15% claw back of the Old Age Security for income above a certain amount ($79,845 in 2021). While the HBP and

tax consequences of leaving Canada permanently
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The tax consequences of leaving Canada permanently

From assets and property to personal ties, several factors will affect your taxation, so detailed planning needs to be done in advance of the move. About three million Canadians currently live outside the country. And many others contemplate making a move at some point in their lives – whether it be to pursue a professional opportunity, return to their home country or relax in a warmer climate. But if you are thinking of moving abroad, it’s important to remember that the process can be complicated. Among other things, you will need to plan for the tax consequences, especially if you expect the move to be permanent. There are many rules to consider – the key considerations below are just a few of them – which is why professional advice is important. Here are four factors to think about: 1. Determining your residency status To determine whether you will need to continue paying tax in Canada, the Government will first check whether you have retained significant ties here. Such ties might include owning a house in Canada or having a spouse or common-law partner and/or dependants who are minors still residing in the country. The Government will also consider secondary ties, such as owning personal property, bank accounts or a valid driver’s licence. “These ties are acceptable as long as they can be justified. “You can keep your driver’s licence if it is valid in the host country and you can continue to own a residence that you are renting out if conditions are met, such as having a written lease. The Canada Revenue Agency starts to ask more questions, however, if you leave the country but retain a vacant home or if you have dependants, spouse or common-law partner in Canada. Residency status is based on facts and on the taxpayer’s firm intention to leave the country.” If the Government determines that you are no longer a resident, you will be considered an emigrant and subject to certain restrictions. For example, you will no longer be able to make regular contributions to a tax-free savings account (TFSA). However, as the CRA website explains, “Any withdrawals made during the period that you were a non-resident will be added back to your TFSA contribution room in the following year, but will only be available if you re-establish your Canadian residency status for tax purposes”. You will still be able to contribute to a registered retirement savings plan (RRSP) if you have unused contributions but it may not make sense to do so. “This is why it is so important to carefully consider the date on which you give up your Canadian residency. 2. Avoiding double tax Switching to non-resident status is crucial because every host country has its own tax rules and, in many cases, an agreement with Canada. The goal is to avoid being taxed twice. For example, in Canada, the tax rate on an RRSP withdrawal is generally 25 per cent for non-residents. However, depending on tax agreements, this rate could be lowered to 15 per cent depending on how amounts are withdrawn. Whether there is double tax or not depends on whether the foreign country will tax the RRSP. If the rate is 25 per cent but no tax is paid in the new country of residence, there is no double tax. Also, one may be able to claim a foreign tax credit in the other country based on the Canadian tax depending on the tax rules of that country. 3. Paying a departure tax The moment a resident leaves Canada, the CRA deems that they have disposed of certain kinds of property at fair market value and immediately reacquired it at the same price. This is known as a deemed disposition and you may have to report a taxable capital gain that is subject to tax (also known as departure tax). But, that doesn’t mean an individual leaving should rush to liquidate everything. For example, “furniture and vehicles, are excluded from tax, as are registered plans (such as RRSPs or TFSAs) and CPP and QPP benefit entitlements, because they will be taxed at a later date.” Same for foreign assets, such as, property that generate taxable capital gains, as long as the person has been a resident for 60 months or less during the 10-year period prior to emigration and held the property when residency was established. Also, there is no immediate need to sell your home, as the deemed disposition does not apply to real property. “There is no deemed capital gain on a principal residence. “The property only becomes taxable when you leave the country and it is sold.” At that time, recognition is given to the principal residence designations which apply. That said, leaving a vacant home can be an issue for residency determination, so it’s common for people to sell or rent the home. If the property is rented, there may be a deemed disposition due to a change in use and other issues may arise, such as withholding tax on rental income. Hence, getting professional advice is important. If the house is sold once the owner has become a non-resident, the vendor must notify the CRA about the disposition or proposed disposition by completing Form T2062 and send the payment or acceptable security to cover the resulting tax payable. Also, any balance owed under the Home Buyers’ Plan must be repaid before you leave, otherwise it will be included in taxable income. It’s also important to communicate your change in status to any financial institutions where you have accounts generating passive income, such as interest or dividends. Also, provide a foreign address. 4. Final tax return and tax deferral Since it will include your departure date, the change will be confirmed when you file a final tax return by April 30 of the year following the one you left Canada. “The tax authorities treat this final tax return much like they would treat the tax return of a deceased person. “It’s the

Taxation of Stock Options
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Taxation of Stock Options

Stock options are beneficial to employees, allowing them to purchase shares in their employer corporation (or related company) below fair market value. Stock options can be a useful way to remunerate key employees when a company has a cash shortage (and the options would actually bring cash in when an employee exercises them), although this would also dilute the existing shareholders’ ownership of the company. Employees granted company stock options are not taxed; however, employees who exercise the stock option and purchase the shares are considered to have received a benefit. How and when that benefit is taxed depends on who the employer is and whether the stock option price is below the fair market value of the shares at the time the option is granted. Public company employers If the option price is below the fair market value of the shares at the time the option was granted by a public company employer, the employee is deemed to have received a benefit that is included in their employment income when they exercise the option to purchase the shares. The amount of the benefit is equal to the difference between the fair market value of the shares at the date of purchase and the option price the employee paid. If the employee sells those shares at a future date, they would recognize a capital gain or loss equal to the difference between the sale price and the fair market value at the time the option was exercised. For example, assume Pub Co. granted an option in 2019 to a key executive named Sarah to allow her to purchase 1,000 shares at $10 per share when the fair market value of the shares was $12. Sarah exercised those options in 2020 when the fair market value was $14 per share, and she sold them in 2021for $15 per share. Sarah’s fully taxable employment income in 2020 would be $4,000 [1000 shares × ($14-$10)]. She would also report a capital gain in 2021 of $1,000 [1000 shares × ($15-$14)], half of which is taxable. Note that if Sarah had exercised the option in 2019 when it was granted, her employment income would have been $2,000 [1000 shares × ($12-$10)] in that year, and the 2021 capital gain would be $3,000 [1000 shares × ($15-$12)]. While the total income over the three-year period would be the same as in the first scenario, her total taxable income would decrease by $1,000, since a greater portion is a capital gain and only half of that is taxable. If a public company employer grants stock options that do not have an immediate benefit to the employee (i.e., the option price is equal to, or greater than, the fair market value of the shares at the time the option is granted), the employee can deduct half the employment income benefit when the options are exercised as a “stock option deduction.” This leaves half the benefit taxable in the year that the option is exercised – similar to the way that capital gains are taxed. If Sarah’s employer had set the option price at $12 (the fair market value of the shares at the time the option was granted) instead of $10, her 2020 employment income addition would have been $2,000 [1000 shares × ($14-$12)], but she would have been able to deduct $1,000 from her taxable income in that year as a stock option deduction. Canadian-controlled private corporation (CCPC) employers If the employer is a CCPC, the employment benefit is not taxable until the shares are sold, rather than when it is exercised. If the employee owns the shares for two years after the acquisition, half of the employment income addition can be deducted from taxable income as a stock option deduction. If the employee does not hold the share for two years, then they can claim the stock option deduction only if the option price is equal to, or greater than, the fair market value of the shares at the date the option was granted. Note that although the effective tax rate for stock options that qualify for the stock option deduction is similar to that of capital gains, they are not considered capital gains (i.e., you cannot use them to offset any capital losses). Federal budget changes for 2019 The original purpose for the preferential tax treatment of stock options was to assist the growth and development of small businesses (in the preliminary stages when cash flow may be limited) and compete with larger, higher paying companies to attract and retain talent. However, the government became increasingly concerned that stock options were often used to provide preferential tax treatment on the compensation paid to employees of large, mature companies. The Budget proposed to cap the amount of stock options for which employees of “large, long-established, mature firms” could claim the stock option deduction at $200,000 per year. These changes are not intended to affect employees of CCPCs or “start-ups and rapidly growing Canadian companies.” The $200,000 cap is determined for shares that become vested in a calendar year (generally the first year in which they can be exercised) and is based on the fair market value of the shares at the time the options are granted. The cap will be applied separately for employers that deal at arm’s length. Essentially, the Budget proposed that there be qualified options, which are subject to the current tax regime outlined above, as well as non-qualified options. While the employee is not entitled to the stock option deduction for non-qualified options, the employer can deduct the total option benefits recognized by the employee from the corporation’s taxable income if certain conditions are met. In such cases, non-qualified options would be treated the same as any other employment income. At the time the options are granted, employers who are not CCPCs or “start-ups, emerging or scale-up companies” can take the options that meet the conditions to be qualified and designate them as non-qualified instead. These changes will not apply

Mistakes Canadians Make with U.S. Tax Filing
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Mistakes Canadians Make with U.S. Tax Filing

Tax filing requirements in the United States are quite different than those of other countries around the world. This article will outline some of the common mistakes Canadians make when it comes to U.S. tax filing. Do you recognize yourself in any of these scenarios …? Not Filing a U.S. Tax Return When Required The United States is one of the few countries in the world that imposes taxes on citizenship as well as residency and source of income. Other countries typically tax based only on residency and source of income. If someone is a U.S. citizen or a U.S. green card holder (also known as a U.S. lawful permanent resident), they are required to file a U.S. resident return (Form 1040), even if they are living outside of the U.S. Their worldwide income is reported on Form 1040, and the use of mechanisms such as the foreign earned income exclusion or foreign tax credits will reduce or eliminate double taxation on the income reported in both countries. Being physically present in the United States can also trigger a U.S. tax filing requirement. The substantial presence test involves a calculation based on the past three years of physical presence in the United States. Generally, each day in the current year counts as a full day, each day in the first previous year counts as one-third of a day, and each day in the year before that counts as one-sixth of a day. If the calculated number of eligible days is 183 or more, then the individual meets the substantial presence test, is considered a U.S. tax resident and must file a U.S. tax return. Corporations or partnerships may also have U.S. filing requirements if they earn revenues from U.S. sources. Corporations must still file a Form 1120-F with a Treaty-Based Return Position Disclosure (Form 8833) if they are taking a treaty position that their business profits are only taxed in the country where it is permanently established. US Tax filing With Incorrect Forms Individuals meeting the U.S. substantial presence test are considered U.S. tax residents and by default would be required to report their worldwide income on a Form 1040 return. However, you can file as a U.S. non-resident and only be subject to U.S. tax on your U.S.-sourced income. If you meet the substantial presence test and are physically present 183 days or more in the current year alone, you must file a Form 1040NR return with a Form 8833 treaty position in order to be treated as a U.S. non-resident for tax purposes. Alternatively, if you meet the substantial presence test and are physically present less than 183 days in the current year alone, the Closer Connection Exception Statement (Form 8840) may be all that is required, unless you had income from U.S. sources, in which case you should attach the Form 8840 to a Form 1040NR. It should be noted that the treaty positions do not preclude the individual from other U.S. resident required tax filings such as the Reporting of Foreign Bank and Financial Accounts form (FBAR). Not only could there be a U.S. federal tax filing to complete, you may also need to complete various state tax filings. Each state has their own rules on individual filers, as well as different registration and reporting requirements for corporations or partnerships doing business in each particular state. Corporations or partnerships may also have U.S. payroll reporting, Form 1099 reporting, or Form 1042-S reporting to complete if they have U.S. employees or contractors. Unknown exposure to U.S. estate taxes Even though an individual may not be a U.S. citizen or green card holder or meet the U.S. substantial presence test, they may still have assets south of the border that expose them to U.S. estate tax liabilities. If you fit this description, know that the U.S. federal estate tax employs a graduated rate that can reach as high as 40%. There may also be additional state estate taxes. An obvious way you may have U.S. estate tax exposure would be if you own U.S. real estate. U.S. taxes will apply to the fair market value of this investment. A perhaps not-so-obvious area of U.S. estate tax exposure would be if you hold securities or stocks of U.S. companies inside a Canadian brokerage account. Canadian mutual funds that hold shares of U.S. companies would not be classified as “U.S. situs property,” but the direct stocks of those companies would. These investments would be subject to U.S. estate taxes on their fair market value, not just on the gain portion of the investments. U.S. non-residents can take a treaty position to claim a pro-rated unified credit exemption to gain some relief from U.S. estate taxes. This formula consists of U.S. situs property over worldwide assets multiplied by the unified credit exemption limit ($11,580,000 USD for 2020). To rely on this treaty position, you must arrange to have Forms 706-NA and 8833 filed nine months after the date of death of the estate owner (unless an extension was granted), even if no U.S. estate tax is due. Without this treaty position, you are entitled to a credit of $13,000 USD, which exempts $60,000 USD in value of U.S. situs property from your U.S. estate tax obligation. You can correct your mistakes To avoid the large penalties that could be assessed on late or incorrect filings, you can catch up and correct delinquent tax filings without fear of penalties. Voluntary disclosure programs and delinquent filing programs are available through some states and the Internal Revenue Service (IRS). However, you are advised to do so as soon as possible, as it has been mentioned that these programs may not be available in the future. If you have U.S. estate tax exposure, you can use one or more of these remedies: You could liquidate your U.S. situs property or limit the amount you purchase or gain in future. Utilize a trust structure to hold the U.S. situs property. Secure sufficient life insurance to

tax implications of employees working remotely abroad
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The Tax Implications of Employees Working Remotely Abroad

Before granting an employee’s request to telework from another country, employers need to ensure the organization is meeting all its obligations. Despite the widespread closure of borders, there are more digital nomads than ever – 35 million worldwide. And, with the introduction of vaccination passports and increasing remote work opportunities, a growing number of employees are attracted by the prospect of teleworking from abroad. But, before employees relocate, employers have several legal and tax liabilities to keep in mind. The risks of non-compliance are real for the employer. Failure to meet tax obligations can result in problematic situations. It’s best to plan ahead and take the necessary steps. But, before employees relocate, employers have several legal and tax liabilities to keep in mind. The risks of non-compliance are real for the employer. Failure to meet tax obligations can result in problematic situations. It’s best to plan ahead and take the necessary steps. Ask the Right Questions In advance of granting an employee’s request to telework from abroad, an employer needs to understand what the employee’s residency status will be in the new country and the subsequent tax commitments. Read more from Bruce Ball, CPA Canada’s vice-president of taxation, on the implications of remote work on taxes. It is important to understand that every situation is different – from one country to another. There is no single solution. Remember, although employees can be upfront about where they are moving to, the employer will need to make sure they are compliant with the rules in the foreign country. Aside from seeking professional advice, organizations start the process by asking the following questions: Will the business have to meet any new tax obligations? Is there a social security agreement between the two countries? What will the employee be doing there and for how long? Unless they have dual citizenship, the duration of their stay is often limited. Should a maximum number of weeks be set for their stay? Will they be working from home alone or will they be active locally? For example, providing in-person technical support to clients. Will they become a tax resident of the host country? If so, the individual may still remain a resident of Canada, but be subject to foreign tax. For more about how residency status is impacted when moving abroad, see our other blog “The tax consequences of leaving Canada permanently” These answers should help an employer determine if there’s a risk of causing a permanent establishment and, therefore taxable presence, in another country. Other things to consider are the types of activities being conducted by the employee and the profit attributable to that activity. Also, take into consideration the level of authority exercised by the employee on behalf of the organization, like the ability to enter into contracts. The goal is to understand the specifics of when a taxable presence is triggered in the country where the employee is working, because the employer could be subject to income tax or filing a return even if no taxes are levied. Understand the Tax Implications Although some countries emphasize an exemption from local income tax when working from abroad, this does not necessarily mean that the individual will not be subject to Canadian tax as some individuals may remain a resident of Canada if, for example, their families still live here. Also, it doesn’t mean that employees will be exempt from taxes when they return to Canada. This is important information because a resident of Canada must report the world income from all sources both inside and outside Canada earned after becoming a resident of Canada …, explains the Canadian Revenue Agency (CRA). Here are other factors employers need to consider. Employer Taxes The first thing an employee should mention to their employer is their intended new country of residence. What matters is not the currency in which the employee is paid, but the employer’s tax obligations to the host country. An employer should also contact the country’s tax officials to find out if it is exempt from paying local taxes, as interest and penalties can be high in case of defaults. It would be wrong to think that if an employee is not taxable locally, his employer will not be either, because other rules govern corporate taxation. Only the host country can grant a waiver based on the tax obligations in effect. Finally, if a country does not charge income tax, this does not mean that no income tax is required to be paid in Canada. Although residents live temporarily outside of Canada, they will have their income taxed like they still are in the country if they keep significant residential ties in Canada. Bilateral Tax Treaties Moreover, Canada has bilateral tax treaties with about a hundred countries and even though the OECD developed a model tax convention, there is no universal approach. For example, the U.S. treaty allows non-resident employees to request a waiver of withholding tax, provided that their employment income is less than $10,000 per calendar year or they have spent fewer than 183 days in the U.S. in any 12-month period, and they are not employed by a U.S. company or an employer with a permanent establishment in the U.S. But, again, an employer needs to be careful because not all states comply with the federal tax treaty, even within the same country. For example, Florida does, but California does not. That’s why an employer should know where its employees are (working) at all times, because they rarely think about the tax implications for their employer. Foreign Tax Credit If you let your employees work abroad, make also sure to have a conversation with them about potential non-resident taxes they may have to pay on their salaries locally. When employees file their income tax return in Canada, they could claim a credit. However, the CRA does not consider social security contributions in all countries as eligible for the foreign tax credit because, in some countries (such as France), they can be

Rental Unit in Your Home Canada
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Why A Rental Unit In Your Home Is Not As Simple As It Sounds

Find out about some of the legal and tax implications of a rental unit before you sign on a tenant. For people currently renting or considering renting a portion of the home they own, the tax considerations can be complex and the fallout costly if you don’t do it right. In fact, earning income from renting a portion of your home can be subject to different rules and reporting requirements to the Canada Revenue Agency. Once you start to go through all the considerations, small rentals can get quite complicated. The following are some basic guidelines for renting out a unit in your home. Step 1: Set up a legal rental While it might seem simple to just rent out your basement area or a room in your home, there are some ground rules you have to consider first. There’s more to it than just renting out a basement space for example. Residential leasing is very regulated. You need to make sure that the apartment you are renting is an entirely separate living space, with a bathroom and kitchen, and meets the required municipal and fire codes. If it’s in your basement for example, windows have to be large enough to extricate a person. Typically, you will have a lease arrangement outlining rent and basic services such as heat, light, parking and laundry facilities. As for drafting a lease, don’t take the do-it-yourself approach. There are standard lease forms the government wants everyone to use. Otherwise, you could run afoul of the Landlord and Tenant Board. If a potential renter is a student, it’s a good idea to put parents on the lease as guarantors. Step 2: Understand what’s involved with rental income An important thing to consider is whether the income you earn from the space in your home will be reported as business or rental income on your personal income tax return. This will affect how you claim expenses, among other considerations. The tax treatment and filings are different for each. If the homeowner is providing additional services such as cleaning, security or meals for example, then it may be classified as business income. This will likely be more of an issue if some or all of the property is offered on a short-term basis (similar to a bed and breakfast). Step 3: Know your change in use rules Any time you rent a space in your home, you may have a change in use of that space, which could result in a deemed sale. That could be problematic in terms of cash flow and having the funds to pay the tax liability. Unlike a regular disposition, you do not get cash proceeds. You therefore have to pay tax on a gain for which you have received no cash proceeds. The government will usually not consider it a change in use if three conditions are met: The space is small relative to your home, you aren’t making any structural changes and you are not claiming tax depreciation known as capital cost allowance (CCA) on your rental income. Generally, if you fit those criteria, there will be no deemed disposition and no sale needs to be reported on your T1. Going forward, if you are earning rental income you will need to report the income and expenses in your T1 Personal Tax Return on Form T776. Also, when you do eventually sell your home and meet these three conditions, then the whole property usually qualifies for the principal residence exemption. Step 4: Consider the income and expense claims on your T1 Your annual rental income for tax purposes will include all the rent payments received and deductions of allowable expenses. It is critical to ensure that deducted expenses are reasonable. The key question to ask yourself is, was the expense incurred to generate rental income specifically? Some examples of reasonable expenses include a pro-rated portion of the interest on your mortgage as well as utilities and property taxes. Once you determine that the expense is allowable, you then have to decide whether it’s a current or capital expense. For example, repairs and maintenance such as replacing light bulbs are usually a current expense and are fully deducted. A capital expense is one that would improve the property significantly and have a lasting benefit, such as a structural renovation needed to get the portion of your home rental-ready, and is deducted over time by claiming CCA. [For further information on the criteria for determining whether something is a capital or current expense, you can visit the CRA website directly] Be careful not to claim CCA as it will put you offside one of those three conditions the CRA looks at to determine whether a change of use took place. If you are claiming CCA, you will generally have had a deemed disposition of the space you are renting. In that case, you may not be able to designate the principal residence exemption on the entire home when it is sold. Note that GST/HST is not charged on long-term residential rentals. It is important to note that GST/HST will need to be collected on short-term or occasional rentals where the portion of your home is rented for less than 30 continuous days. Talk to a professional There are so many nuances when renting a space in your home, it’s easy to get blindsided when filing your tax returns. Always keep supporting documentation for rental income and expenses and review them with a qualified tax professional before filing to ensure no unwarranted expenses are claimed. The rules around renting are complicated and even more so in the year of a potential change of use or when the property is sold. A qualified professional can walk you through all that. Find out more This article includes a general summary of tax rules. Need specific tax advice? Hire a Chartered Professional Accountant (CPA) and get the best working for you. Adapted from Business Matters. BUSINESS MATTERS deals with a number of complex issues

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Establish Your Tax Residency During Covid

This is from CRA NEWSWIRE December 30, 2021 INTERNATIONAL INCOME TAX ISSUES: CRA AND COVID-19 Section VII of this page has been updated to extend the administrative relief that was provided to Canadian-resident cross-border workers in respect of their 2020 income tax obligations to also apply to 2021. This update does not contain any further extensions of relief. The CRA will continue to monitor the status of COVID-19 related travel restrictions and their potential effect on taxpayers. Further government action may be taken in the future if it is deemed necessary. Guidance on international income tax issues raised by the COVID-19 crisis The COVID-19 crisis has resulted in the imposition of safety measures by governments around the world, including the Canadian government, to protect the health of their citizens. Similarly, businesses have imposed safety measures to protect their employees. These measures include travel restrictions. The travel restrictions have resulted in certain taxpayers and their representatives expressing concerns about a number of potential Canadian income tax issues. This document describes each potential issue considered by the Canada Revenue Agency (the CRA) thus far, and outlines the agency’s approach to address the issue. Some of these income tax issues will arise from the travel restrictions instituted by another country and not those of Canada. As well, in some situations, particular travel restrictions could have effect past the date on which the restrictions are officially lifted. Therefore, the CRA will consider whether a particular tax issue has arisen as the result of the travel restrictions, on a case by case basis. Except for subsection III. D. (sending international waivers, and notifications for certificates of compliance), the relief measures described in sections I-VI of this guidance are applicable from March 16 until September 30, 2020 (the initial relief period). The additional relief measures contained in the supplemental guidance in section VII apply for the periods described in that section. The administrative approach taken by the CRA in addressing these issues is intended to help taxpayers during this time of crisis. The approach does not represent any interpretive position or intention to establish any broader policy by the CRA. Nor does it represent any change in Canada’s ongoing commitment to fight international tax evasion and avoidance. Any taxpayer that engages in tax evasion or avoidance schemes that try to exploit the crisis or the temporary measures discussed below can expect the CRA to use all its compliance tools to protect the integrity of Canada’s tax system. I. Income tax residency A. Individuals In general, an individual’s residence for Canadian tax purposes is a common-law factual determination based on the individual’s residential ties to Canada. In addition, an individual who temporarily stays (is physically present) in Canada for a period of, or periods that total 183 days or more in a tax year will be deemed to be resident in Canada throughout the year. Potential Issue Individuals visiting Canada when the travel restrictions were imposed may not have been able to return to their country of tax residence as they intended and instead had to stay in Canada. Could this extended stay in Canada result in the individual being resident in Canada for Canadian tax purposes? Agency position If an individual stayed in Canada only because of the travel restrictions, that factor alone will not cause the CRA to consider the common-law factual test of residency to be met. Also, as an administrative matter and in light of the extraordinary circumstances, the CRA will not consider the days during which an individual is present in Canada and is unable to return to their country of residence solely as a result of the travel restrictions to count towards the 183-day limit for deemed residency. This will be the CRA position where, among other things, the individual is usually a resident of another country and intends to return, and does in fact return, to their country of residence as soon as they are able to. In this regard, in determining a taxpayer’s eligibility for relief under this (or another) section of this guidance, we will generally view the Canadian government’s recommendation to Canadians to return to Canada as a travel restriction. This would include a scenario where an individual would have been permitted under the laws of their country of residence to remain in (or return to) that country. B. Corporations Under the Canadian income tax system, corporations that have been established under foreign law are nevertheless considered resident in Canada if their central management and control is located in Canada. One of the key factors typically considered in applying this common-law concept is the jurisdiction in which the meetings of the board of directors take place. Potential Issue A corporation that, before the implementation of the travel restrictions, was tax resident in a foreign jurisdiction may have one or more directors present in Canada. The travel restrictions might have resulted in these directors being unable to travel to the foreign jurisdiction to attend board meetings. If directors of such a corporation participate in board meetings while physically present in Canada, will the CRA consider the corporation’s central management and control to be in Canada, such that it is resident in Canada for Canadian tax purposes and therefore a dual resident (that is, a resident of Canada and a resident of the foreign jurisdiction)? Agency Position Some of Canada’s income tax treaties will address the situation of the dual residency of a corporation by determining the corporation to be resident in the country under whose laws it was created. For example, if the corporation is an entity created under the laws of the United States as a C-corporation or S-corporation, the CRA expects that the corporate residency tiebreaker rule contained in Article IV of the Canada-United States income tax treaty will address this issue. Other tax treaties contain a residency tiebreaker rule that looks to the corporation’s place of effective management, among other factors. For corporations covered by such income tax treaties, in light of the extraordinary

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